Cloud based services such as Microsoft Office 365 are becoming increasingly popular, especially after recent events where more employees are working remotely. In this blog, 777 will discuss the many benefits Microsoft Office 365 can introduce into your business.
So what are the benefits of Microsoft Office 365? Microsoft Office 365 offers many benefits for businesses including security, convenient access, and efficient collaboration within the team. This subscription based service can also help businesses plan their budget as it involves a set monthly cost that can be scaled with the growth of the business.
Read on to find out how implementing Microsoft Office 365 into your business can benefit it.
How Can Microsoft Office 365 Benefit Your Business?
Microsoft Office 365 is a subscription based service that offers all of the latest Microsoft Office applications, 1TB of storage on OneDrive, and installation across multiple platforms. There a large number of benefits available when Microsoft Office 365 is implemented into a business including:
Cloud based servers allow users to access data, applications and documents from anywhere, 24 hours a day. Microsoft Office 365 also includes a system called SharePoint to allow businesses to create their own intranet and seamlessly share data to their employees. This is especially useful in the current climate as more employees are working from home for at least part of the week.
Microsoft Office 365 is not limited by the type of device employees use, meaning that your business doesn’t need to pay for completely new computers to be able to use the service, and your employees can still make changes to documents on their mobile devices whilst on the go. Files can easily be found in the system using the built in search feature.
What’s more, you can set specific accessibility options for individual users so access is only granted to the required people, minimising the risk of threat to your data. Unlike some other cloud based systems, Microsoft Office 365 does not need an internet connection to continue work, as long as files are synced once an internet connection is reestablished.
As Microsoft Office 365 is managed directly by Microsoft you can rest assured that your data will be protected against potential threats to data within your possession. This can be a cheaper alternative to purchasing other security measures to protect data, although all devices should still be protected against intrusion and malware.
As mentioned above, only the users who have permissions granted can access files, with individual options to view, edit and comment on documents. This means that even though data can be conveniently shared within your business and to clients where required, no one outside of the business should be able to access your files. Human error can, of course, be a cause for lost documentation, but they can easily be recovered from the Deleted Items folder for up to 14 days.
With Microsoft Office 365, employees can share calendars making it easy to see when a coworker is free for a meeting, and you can easily include a Microsoft Teams link for remote meetings. For businesses that receive a lot of emails, inboxes can be shared between the team, meaning important messages are not missed. Microsoft Office 365 is an efficient system that should rapidly improve productivity due to the ease of use.
Documents can be worked on collaboratively in real time using the included Office Apps such as Word, Powerpoint and Excel, and users can easily see which section of the document a coworker is working on using the helpful coloured flags. Using the built in chat function of Teams, communication is made much more efficient as users can receive instant messages with a tag function to notify individuals in group chats.
As Microsoft Office 365 is a subscription service, you will know exactly how much you are spending each month, based on the amount of users. This cost can vary depending on the applications you require so we would recommend planning in advance to figure out the most cost effective plan for your business. Furthermore, there are no unexpected costs as regular upgrades are included in the monthly cost.
Cloud computing offers scalability that can grow alongside your business as you take on more staff or even reduce the amount of users depending on your needs. You can even create separate workspaces for different departments to keep everything running smoothly within the business.
Unfortunately sometimes disasters happen, but Microsoft Office 365 offers some protection against this as even if your devices are lost or damaged, your data is safely stored in the cloud meaning you can continue to work even with a setback.
For more information on the benefits of cloud computing, read our recent blog.
Is Microsoft Office 365 Better than Traditional Office?
Microsoft Office 365 is a worthwhile long term investment for businesses as it has more benefits than traditional Office. Although traditional Office is a one time purchase for a singular user, you can save on 365 by paying for the whole year instead of paying the monthly subscription. It has all of the essential Office apps included with these additional benefits:
- Microsoft Office 365 continually updates to ensure you always have access to the latest version and features.
- Microsoft keeps your important data safe with security updates and bug features.
- Traditional Office only includes one licence in its initial cost whereas the cloud functionality of 365 allows scalability to match the growth of your business and can be accessed on any device.
- There are extra features available on the mobile Office apps including the ability to work with colleagues on the same document at the same time (co-authoring), change page orientation in Word, turn data into maps in Excel and apply more colours for formatting in PowerPoint.
- Due to the cloud functionality of Microsoft Office 365, you gain 1TB of OneDrive storage per user, meaning they can utilise their own workspace on top of the business intranet.
- Documents are saved constantly backed up to the cloud automatically as you type.
- Technical support is available from the experts at Microsoft at any point during your subscription.
Microsoft Office 365 Installation at 777 Networks
Cloud Computing Systems like Microsoft Office 365 make it easier for businesses to operate a hybrid workforce model, an ability that has proven essential recently and will continue to gain relevance as more businesses now value the benefits of flexible working.
As experienced cloud migration service providers, we guarantee a seamless migration to the cloud, without any data loss. Contact us today to see how we can integrate Microsoft Office 365 into your business.